Department Human Resources
Job Summary/Basic Function Under the supervision of the Director of Human Resources, Safety and Risk, manages and coordinates University safety and risk management programs, investigates, tracks and follows up on incidents and prepares reports, develops, delivers and coordinates related training, completes routine reports, provides a professional safety role on the LSSU campus; Supports campus safety plans and programs. DUTIES AND RESPONSIBILITIES
1. Establishes/reviews environmental, health and safety plans and programs in the areas of accident/injury prevention, biological safety, chemical safety, emergency response, environmental compliance, fire and life safety, hazardous materials management, and radiological safety to ensure compliance with state and federal regulations and University policies/procedures.
2. Reviews, evaluates, and analyzes work environments and designs programs and procedures to control, eliminate and prevent disease or injury caused by biological, chemical, physical and/or ergonomic factors.
3. Oversees inventories of hazardous materials and hazardous wastes, using waste tracking systems to ensure that materials are handled properly; and oversees other program related record keeping, training records and other record keeping requirements. Trains departmental staff in appropriate record keeping and conducts internal record keeping audits.
4. Leads, facilitates, and advises departments in designing health and safety programs. Coordinates and directs safety activities across work areas, departments, functional areas and various disciplines.
5. Provides risk management and safety program support, tracks, reports on status and coordinates next steps for incidents, cases and reports associated with University risk and safety programs.
6. Delivers training, as assigned. Supports risk, safety and associated training courses, programs, platforms, by performing duties such as creating or updating training materials, researching best practices, scheduling training events, evaluations and assessments. Conducts surveys and audits as assigned. Drafts and edits documents of a technical nature. Uses multiple software applications and to prepare information, maintain records and issue certificates of completion and manage and organize other relevant documents, reports and materials.
7. Trains and educates customers, students and staff on appropriate practices, protocols and responses to various situations, policies and programs, including safety and risk training for new hires.
8. Conducts inspection and audits, and monitors compliance with University policy and regulatory requirements governing health and safety.
9. Conducts safety training and education programs, and demonstrate the use of safety equipment. Provide new-employee health and safety orientations, and develop materials for these presentations.
10. Maintains knowledge of current University safety requirements and applicable government regulations.
11. Assists in investigation, reporting, and analysis of accidents to prevent recurrence.
12. Represents LSSU on the M.U.S.I.C. Board and be an active participant. Serve on various M.U.S.I.C. and University committees as assigned.
13. Serves on committees, work groups and task forces related to risk and safety compliance as assigned.
14. Review all university contracts, monitor activities on campus for safe practices, assist university departments with insurance, risk management and safety issues.
15. Procure insurance coverage for the university including, but not limited to, property, liability, E&O, Vehicle, workers’ comp and ensure adequate insurance coverage is maintained.
16. Reviews and prepares required University insurance renewals as directed.
17. Follows up on work related injuries; manages workers compensation cases. Manages and coordinates with accident/injury investigations, and return to work and light duty programs.
18. Reviews university contracts, assist university departments with insurance, risk management and safety issues.
19. Maintains files for workers compensation, insurance, training, and other records maintained in the Safety and Risk Management Office and coordinates with appropriate vendors, agencies, or provides to ensure incidents and cases are addressed in a timely manner, and that appropriate actions are taken.
20. Tracks status of all open activities and escalates for leadership support as needed.
21. Performs other duties as assigned. KNOWLEDGE SKILLS AND ABILITIES ACQUIRED ON JOB
An essential job function is the acquisition and mastery of on the job knowledge, skill and ability, in order to learn, implement and follow key job functions, such as: Thorough knowledge and understanding of risk and safety practices, policies, and procedures. Knowledge of topics such as, but not limited to: workplace harassment, Hazardous Communication, CPR/AED/1st Aid, Blood borne Pathogens, FEMA ICS 110, 200, 700 and 800 and HAZ-MAT awareness. Use of systems and tools for incident reporting, case and incident tracking, email, logging and tracking events and other record keeping systems in use at LSSU. Knowledge of LSSU structure, staff, leadership, policies, and generally acceptable practices. Ability to design and deliver training. Ability to organize and maintain a highly organized work area that serves as a resource for the campus community. CORE COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
Customer Service—listens and responds effectively to customer questions; resolves customer problems to the customer’s satisfaction; respects all internal and external customers; uses a team approach when dealing with customers; follows up.Problem Solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things. Oral Communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings. Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information. Planning and Organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.Quality Control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.Innovation / Initiative—the individual uses information from a variety of sources, identifies immediate action needed to address current issues, seizes the opportunities to enhance performance. Attends to imminent issue while maintaining an awareness of emerging opportunities.
Minimum Qualifications 1. Associate’s Degree and two to three years of progressively more responsible work experience (beyond that gained during an internship or work study experience) in directly related field (or an equivalent combination of education and experience).
2. Experience with insurance, purchasing, and risk management or similar functions.
3. Knowledge of OSHA, MIOSHA, DEQ, and other related regulatory standards.
4. Demonstrated excellent written, oral, and interpersonal communication skills, attention to detail: demonstrated ability to problem solve and craft and deliver solutions that address safety needs or concerns.
5. Ability to track, analyze, and present data in various reports.
Desired Qualifications 1. Bachelor’s degree in a directly related discipline.
2. Experience developing and delivering training programs.
3. Experience with or knowledge of needs with an institution of higher education.
4. Experience developing and delivering training programs.
5. Knowledge of various project management methodologies and related experience.
6. Experience with a learning management system (LMS).
7. Experience with or knowledge of needs with an institution of higher education.
Physical Demands Adequate physical fitness to be able to sit and concentrate for long periods of time; use of gross motor skills to perform supervisory and organizational duties; use of fine motor skills to operate computer; social intelligence; problem solving ability; ability to understand and work with numbers; ability to see, hear, and speak with or without the use of aids to perform normal office tasks.
Work Hours Mon. - Fri. 8am-5pm varies
Special Instructions to Applicants
Department Human Resources