Administrative Assistant, Legal - (Temporary 12 to 18 months) - Avmax Careers - Canada - Calgary, AB

Calgary, ABTemporary, ContractThe Administrative Assistant reports directly to the Paralegal and Legal Counsel in the Legal department. This is a temporary full-time position to cover a sick leave for approximately 12 to 18 months. Core Competencies Accountability Attention to Detail Client/Customer Focus Communication Judgement Organization Professionalism Time Management Key Performance Indicators / Duties & Responsibilities Prepare agendas for meetings and transcribe and distribute meeting minutes. Organize, maintain, and coordinate office records and files. Coordinate the logistical aspects of departmental programs such as meetings, seminars, workshops, special projects, and events. Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence. Maintain an accurate and complete trail of supporting documentation for all activities. Maintain year-end working papers and spreadsheets and assist with preparation for any internal or external audits or independent reviews being conducted. Organize filing of all appropriate documents. Maintain a professional appearance, demeanor, and attitude at all times. Qualifications Degree or diploma in Business, Administration, or a related field. Intermediate to advanced working knowledge of MS Office. Ability to analyze and present numerical data in tables, spreadsheets, and forms. Ability to read, understand, and calculate financial figures such as discounts, interest rates, proportions, percentages, and taxes. Basic knowledge of accounting systems, budgets, and internal controls. Meticulous with numbers and accurate data entry and proof reading skills. Demonstrated time management skills. Ability to prioritize and manage conflicting demands. High level of integrity and excellent work ethic and sharp attention to detail Ability to work individually as well as part of a team. Experience 1 to 3 years of administrative experience. Aviation experience is considered an asset.

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